The systematic collection, evaluation and organisation of information about jobs is called:

Question

Accepted Answer

The correct option is 2:
Job Analysis is the systematic process of gathering, documenting, and analyzing information about the content, context, and requirements of a job. It is the fundamental building block for all human resource management functions. This process involves collecting detailed data about the tasks, duties, and responsibilities involved in a role, as well as the knowledge, skills, abilities, and other characteristics (KSAOs) a worker needs to perform it successfully. This systematic approach ensures that the resulting information is objective, accurate, and legally defensible, which is crucial for subsequent activities like recruitment, training, and performance management.

The incorrect option is 1:
Job Evaluation is a separate, subsequent process that focuses on determining the *relative worth* or value of a job within an organization to establish a fair and equitable compensation structure. It systematically compares different jobs based on factors like skill, effort, responsibility, and working conditions. While it *uses* the data collected during a Job Analysis, Job Evaluation is concerned with assigning a pay grade or salary, not the initial activity of systematically collecting the information about the job itself.

The incorrect option is 3:
Job Description is an *output* or a document that results from the Job Analysis process. It is a written statement summarizing the essential elements of the job, such as the job title, reporting relationships, duties, and working conditions. It is the formal record used for communicating job content, but it is not the process of collection and evaluation described in the question.

The incorrect option is 4:
Job Specification is also a written document derived *from* the Job Analysis. It specifies the minimum acceptable human qualifications required to perform the job successfully. This includes educational background, necessary experience, physical attributes, and personality traits. Like the Job Description, the Job Specification is a *product* of the systematic collection and organization of information, not the process itself.